The first step involved converting scanned documents into digital formats using OCR technology. This phase was crucial due to the diverse nature and quality of the scanned documents. Advanced OCR solutions were employed, capable of handling various text formats, handwriting, and even low-quality scans, ensuring high accuracy in digitization.

Once digitized, the documents were categorized into predefined classes such as medical reports, lab tests, and billing documents. This categorization was facilitated by a machine learning model trained on a large dataset of annotated healthcare documents. The model was fine-tuned to recognize and categorize documents accurately, even when the formats and templates varied significantly.

The extraction of key facts from the categorized documents was the next critical step. Using natural language processing (NLP) and machine learning algorithms, the system identified and extracted pertinent information such as patient names, birthdates, addresses, ICD codes, and details of medical procedures. The AI model was trained to understand the context and semantics of the healthcare domain, ensuring a high level of precision in fact retrieval.

The final step involved synthesizing the extracted information into coherent medical summaries and reports. Generative AI models, trained on a vast corpus of medical texts, were employed to generate summaries that were both accurate and easily comprehensible. These summaries provided a consolidated view of the patient's medical history and current claims, significantly aiding in the decision-making process.